Description Gallatin County Commissioners' Journal
September 16, 2003
Location Gallatin County Courthouse
Time Speaker Note
9:00:48 AM Chairman Vincent Call to Order, Moment of Silence, Pledge of Allegiance. Present were Commissioners Vincent, Mitchell and Murdock, County Attorney Lambert and Acting Clerk to the Board Kathy Sinnema. Agenda adjustment; Consent Agenda contract, Traffic Safety Equipment with MDOT has been removed.
9:02:13 AM Commissioner Mitchell Read the Consent Agenda as follows: 1. Approval of Claims. 2. Request for Common Boundary Relocation Exemption for Sime. 3. Approval of Contracts: Jill Abbott-Stolfus, RD-Rest Home, Bear West-Planning, J&H Office Equipment Maintenance Agreement-County Attorney, Ryan White Services-Health Dept.
9:03:46 AM Joby Sabol, Attorney Request Common Boundary Relocation Exemption for Sime be placed on Regular Agenda. Adjusted to agenda item #2.
9:04:18 AM Commissioner Mitchell Motion to approve Consent Agenda as modified.
9:04:23 AM Commissioner Murdock Second
9:04:27 AM Motion passed unanimously.
9:04:37 AM Chairman Vincent Announced agenda adjustment: Regular Agenda Item #7, Public Hearing and Consideration of Request for Mortgage Exemption for Smiley, has been withdrawn. Agenda adjustment #1 addition: Proclamation for National Alcohol and Drug Addiction Recovery Month
9:05:05 AM Shelly Johnson, Director, Alcohol and Drug Services of Gallatin County Applicant presentation
9:08:47 AM Board discussion
9:12:58 AM Public Comment Cheryl Walter, Communities that Care, Alcohol and Drug Services; Becky Robideaux, Adolescent Resource Center, Division of Alcohol and Drug Services; Mariah Eastman, Director, Gallatin County Treatment Court
9:18:32 AM Commissioner Mitchell Motion to approve proclamation recognizing the month of September 2003 as the National Alcohol and Drug Addiction Recovery Month in Gallatin County.
9:18:42 AM Commissioner Murdock Second
9:18:49 AM Motion passed unanimously.
9:18:58 AM Chairman Vincent Request for Common Boundary Relocation Exemption for Sime
9:19:09 AM Joby Sabol, Attorney Presentation on behalf of the applicants, Garth and Caroline Sime.
9:23:58 AM Board questions
9:24:35 AM Chairman Vincent There was no public comment.
9:24:50 AM Commissioner Murdock Motion to approve relocation of common boundaries, they're not creating new tracts, therefore I think it's a proper use of the exemption.
9:25:05 AM Commissioner Mitchell Second
9:25:15 AM Motion passed unanimously.
9:25:23 AM Chairman Vincent Receipt and Opening of Bids for Five Graders-2003
9:26:01 AM Road & Bridge Department Dave Fowler Bid received from Tri-State Truck and Equipment with note saying they will not be bidding. Bids received from RDO Equipment and Tractor & Equipment.
9:29:46 AM Chairman Vincent Continue award of bid until 9/17/03 office meeting.
9:30:09 AM Chairman Vincent Receipt and Opening of Bids for RFQ for Specialized Accounting Services at Gallatin Rest Home
9:30:21 AM Gallatin County Rest Home Administrator Connie Wagner Proposal received from Walking Cross Consulting for qualifications.
9:31:24 AM Board discussion and set date at later time.
9:32:43 AM Chairman Vincent Public Opening of Proposals for Office Space and Facilities Needs Assessment RFP
9:32:59 AM Public Administrator Dorothy Bradley for Grants Administrator Larry Watson Request agenda items #5 RFP for County Office Space and Facilities Needs Assessment and #6 Opening of Request for Proposal for County Space and Facilities Needs Assessment be continued for both bids to be done at same time 9/30/03.
9:36:18 AM Deputy County Attorney Kate Dinwiddie Verify date advertised on bids.
9:36:57 AM Board discussion. Give Dorothy Bradley more time to find bid total. Continue later in meeting.
9:38:42 AM Chairman Vincent Public Hearing and Consideration of Request for Final Plat Approval for Six Lazy Nine First Minor Subdivision
9:39:15 AM Manhattan City-County Planning Chairman Cathy Lichtenberg on behalf of Manhattan Planner Ralph Johnson Staff report
9:40:30 AM Discussion and questions
9:45:35 AM Chairman Vincent Continuance on Final Plat approval for Six Lazy Nine First Minor Subdivision, agenda item #7 until 9/29/03.
9:45:59 AM Chairman Vincent Finish Public Opening of Proposals for Office Space and Facilities Needs Assessment RFP .
9:46:06 AM Public Administrator Dorothy Bradley Verify bid received.
9:46:29 AM Deputy County Attorney Kate Dinwiddie Questions if current bidders knew they could combine the two RFP's and have an extension if they chose to.
9:47:24 AM Chairman Vincent Hold bid until 9/29/03 and combine with any other bids received at that time.
9:47:59 AM Board discussion
9:48:41 AM Chairman Vincent Public Hearing and Consideration of Request for Mortgage Exemption for Pike
9:48:52 AM County Planner Victoria Drummond Staff report
9:52:05 AM John Glover, Attorney, Berg Law Firm Testimony for borrowers under the loan, representing the Kellys.
9:56:15 AM Commission questions
9:58:15 AM Ron Allen, Surveyor, Allen & Associates Presentation on behalf of the applicant
9:59:19 AM Dave Wagner, Attorney, Crowley Law Firm Presentation on behalf of the applicant
10:00:10 AM Chairman Vincent There was no public comment.
10:00:32 AM Deputy County Attorney Kate Dinwiddie Advice on mortgage exemption.
10:01:13 AM Board discussion. States this would be unreviewed new lots of land and would be acceptable if filed at closing.
10:05:58 AM Ron Allen, Surveyor, Allen & Associates Financial alternatives
10:08:15 AM John Glover, Attorney, Berg Law Firm Borrowers response
10:12:34 AM Deputy County Attorney Kate Dinwiddie Enter Exhibit A Item #8.
10:13:33 AM Commissioner Murdock Comments and motion to approve it.
10:14:34 AM Deputy County Attorney Kate Dinwiddie Advice to commissioners
10:15:24 AM No second
10:15:37 AM Commissioner Mitchell Motion to deny this mortgage survey for the Pikes.
10:15:50 AM Chairman Vincent Second
10:15:53 AM Board discussion
10:20:17 AM Motion passed 2:1 (Commissioner Murdock opposed).
10:20:38 AM Recess
10:37:16 AM Chairman Vincent Reconvene to meeting. Public Hearing and Consideration of Request for Final Plat Approval for the Bartz Minor Subdivision
10:37:45 AM Belgrade City-County Planner Jason Karp Staff report
10:39:12 AM Chairman Vincent There was no public comment.
10:39:37 AM Commissioner Murdock Finding that the conditions for final plat have been met, I move that we grant final plat on the Bartz Minor Subdivision.
10:39:50 AM Commissioner Mitchell Second
10:39:58 AM Motion passed unanimously.
10:40:05 AM Chairman Vincent Public Hearing and Consideration of Request for Preliminary Plat Approval for the McBride Minor Subdivision
10:40:17 AM Belgrade City-County Planner Jason Karp Staff report
10:45:56 AM Discussion and questions
10:53:07 AM Chairman Vincent There was no public comment.
10:53:13 AM Commissioner Murdock Motion to approve the variance request for the road standard width to be reduced from 60 to 40 feet, finding that there is prevalence of similar conditions in this area and other places in the County and the facts in this particular case would impose an undue hardship on the applicant, it's a privilege enjoyed by other tracts of unreviewed subdivisions that would be not fair to place on this person. I'm comfortable that when we see other subdivision applications in this area that we could either get the access through Hulbert Road, Thorpe Road or if we have to, extend this to 60 feet.
10:54:07 AM Commissioner Mitchell Second
10:54:25 AM Motion passed unanimously.
10:54:29 AM Commissioner Mitchell Motion to approve the preliminary plat for the McBride Minor Subdivision, finding that it meets with all the requirements by the statutes and the County subdivision regs and Belgrade Planning, with the following changes to the staff conditions: That we remove #5e and add condition #16 which would read, "A deed restriction restricting the sale of the remainder parcels shall be reviewed and approved by the County Attorney prior to final plat approval. The deed restriction shall be recorded with the County Clerk & Recorder's Office at the time of filing the final plat for the subdivision."
10:55:23 AM Commissioner Murdock Second
10:55:35 AM Board discussion
10:56:47 AM Motion passed unanimously.
10:57:11 AM Chairman Vincent Public Hearing and Consideration of Request for Improvements Agreement for Hyalite View Estates Minor Subdivision
10:57:30 AM County Planner Karin Caroline Staff report
10:59:12 AM Chairman Vincent There was no public comment.
10:59:26 AM Board discussion
10:59:40 AM Commissioner Murdock Motion to approve the improvements agreement for the Hyalite View Estates Minor Subdivision.
10:59:56 AM Commissioner Mitchell Second
11:00:10 AM Motion passed unanimously.
11:00:17 AM Chairman Vincent Public Hearing and Consideration of Request for Final Plat Approval for Hyalite View Estates Minor Subdivision
11:00:23 AM County Planner Karin Caroline Staff report
11:01:44 AM Commissioner Murdock The conditions have been met, therefore I move that we approve final plat for Hyalite View Estates Minor Subdivision.
11:01:52 AM Commissioner Mitchell Second
11:01:57 AM Motion passed unanimously.
11:02:06 AM Chairman Vincent Public Hearing and Consideration of Request for Preliminary Plat Approval for Duck Creek Partners, LLC Minor Subdivision
11:02:18 AM County Planner Christopher Scott Staff report
11:04:03 AM Bob Lee, Surveyor, Morrison-Maierle, Inc. Applicant presentation and requests continuance due to condition #19.
11:06:43 AM Board discussion
11:08:05 AM Chairman Vincent Continued agenda item #13 Public Hearing and Consideration of Request for Preliminary Plat Approval for Duck Creek Partners, LLC Minor Subdivision until 10/7/03. Public Hearing and Consideration of Resolution of Road Name Change in Gallatin County (Chestnut Avenue to Chestnut Grove Avenue)
11:09:22 AM GIS Coordinator Allen Armstrong Staff report
11:10:49 AM Board discussion
11:11:12 AM Chairman Vincent There was no public comment.
11:11:17 AM Commissioner Mitchell Motion to approve Resolution #2003-104 changing the name Chestnut Avenue to Chestnut Grove Avenue.
11:11:31 AM Commissioner Murdock Second
11:11:41 AM Motion passed unanimously.
11:12:47 AM Chairman Vincent There was no Pending Resolutions or Public Comment .
11:12:55 AM Meeting adjourned
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